1.The Society shall be called the Annesley Woodhouse Working Men's Institute and shall be
non-sectarian and nonpolitical. Its objects shall be to afford opportunity for mutual
advantage recreation and improvement and (subject to by-laws made by the Committee)
for supplying members with refreshments.

2a. The management of the Club shall be in the hands of the Committee up to a maximum
of nine, three of which shall retire annually, along with the President Secretary Treasurer
and Vice President who shall be elected annually. Their term of office shall commence and
terminate on January 1st each year. The retiring members of the Committee shall be eligible
for re-election. No person shall be allowed to serve on the Committee for more than three
years without being re-elected unless there are insufficient serving Committee persons to
meet the requirement of nine (9)

2b. If there are not enough to form a management Committee of nine, then the business of
the Club shall be determined by the existing members of the Committee. If after the annual
nominations are received the Committee is still less than nine (9), then annual elections for
the Committee shall not be necessary. Each Committee person shall be allowed to continue
in his or her position until such time that an election is necessary. Until that occurs the
three, (3) year rule for elections is superseded. If there are no nominations received for the
posts of President, Secretary and Treasurer, then the existing officials are eligible to
continue serving in their positions without an election

2c GENERAL MEETINGS - ORDINARY MEETINGS
(1) There will be an annual general meeting held each year to be held not later than the 31st
of March or as soon as possible after the arranged date.
The business of the annual general meeting shall be to receive the account or accounts and
balance sheet or balance sheets as audited if required, and the report of the auditor on the
revenue account or accounts and balance sheet. At the annual meeting a report for the year
shall be presented by the managing committee. At each ordinary general meeting the
purpose of the meeting shall be to consider such other business as may be submitted by the
managing committee or any motion to be proposed by a member of which at least seven
days' notice has been given to the secretary in writing. On receipt of such notice the
secretary shall add it to the agenda posted in the club.
The auditor shall be entitled to attend any general meetings of the club and to receive all
notices of and other communications relating to any general meeting which any member of
the club is entitled to receive and to be heard at any meeting which he attends on any part
of the business of the meeting which concerns him as auditor

3. Any person male or female wishing to become a member of the Club must complete an
application form that shall give the applicants name and address. The application must be
handed onto the Committee for scrutiny. The appropriate subscription fee must be paid in
advance with the application form. If the application is acceptable then he or she will be
accepted as a full member and be supplied with a membership card for the year and
supplied with a membership identification number. If the application is not accepted, then
the fee will be returned to the failed applicant. Members can apply for a door key-fob if
desired. Only full/honorary members shall be allowed to vote in any general meetings of the
Club.

4. Candidates for membership must not be less than18 years of age, this rule to be strictly
enforced. Upon attaining the age of 65 with 3 years of membership service men/woman
members will be eligible to become honorary members of the Club.

5. The membership fee shall only make the member eligible between Jan 1st to 31st
December of each year. The member has from January 1st to March 31st of any year to
renew the membership after that a penalty fee will be charged.

6. Member’s annual subscriptions shall be such amounts as the Committee from time to
time determine and shall be paid in such times and in such a manner, as the Committee
shall direct.

7. The Committee for the time being shall be empowered to conduct all business, to expel
members or refuse membership, to employ servants and to enforce such regulations as
may be requisite to carry out the objects of the Club

.
8. Any member or visitor/s becoming intoxicated or misbehaving and are annoying or being
abusive to staff or members, or who are otherwise causing a disturbance will be liable to
expulsion. The Bar manager/ or his/her servant/ Committee member is empowered to
expel or remove any such person from the Clubroom and the premises at the time of such
misconduct or by the officials or Committee upon such notice of misconduct and serve a
suspension until the alleged misdemeanor can be dealt with by the Committee The
Committee at the next meeting will determine if it is necessary for disciplinary action to
take place following a full report from the Bar Manager/Committee person.. Any member
who is subjected to disciplinary action by the Committee will be given the right to appeal to
the Committee for his or her case to be heard.
Members must always be courteous to the bar staff and must not be abusive in any way. If
members have any complaints about the staff, then the complaint must be raised with the
bar manager or an Official or Committee person. Members shall not complain to the bar
staff on decisions made by the Committee.

9. Gaming betting and the use of bad language are STRICTLY prohibited and the
Committee most earnestly urges all members to aid them in enforcing this rule.

10. All damages done to the property of the Club shall be paid for by the offending
member/visitor. No member shall take away from the Club or injure or destroy newspapers,
books, periodical, or other article being the property of the Club

11. Every member must be able show his or her subscription ticket or membership card to
any officer or servant of the Club requiring him or her to do so.

12. A 'Visitor or visitors shall subscribe to become an associate member for the day. They
must sign the visitor's book and pay the appropriate subscription for that day’s
membership. Upon signing in the visitor(s) shall receive a subscription receipt, which must
be always available during that day for scrutiny. Once they become members for the day
they must abide by the rules of the Club. A member for the day will be allowed the same
facilities as a full member. This allows them to purchase drinks from the bar.
The visitor(s) shall be allowed to participate in any of the Club's activities for that day and
receive parity of a full member if successful in any of the Club's gaming facilities. They must
however be able to produce their subscription ticket to claim any prize if asked to do so.
Associate members shall have no voting rights in any capacity. No person who has been
refused application for membership and whose admission the Committee shall have
objected to will be allowed as a 'Visitor.

13. This Club shall be open between the hours of 00.00 - 12.30am and 11.00 – 00.00
Monday to Sunday. The Committee shall be empowered to open and close the Club within
the framework of this rule.

14. A special meeting of the members shall be called on a requisition signed by ten full
members qualified to vote, specifying the object of the meeting, and giving seven days’
notice of such a meeting

15. The Committee shall meet at a time nominated by the Committee or in the case of
normal business meetings left to the discretion of the Secretary. Special Committee
meetings may be called at the request of three members of the Committee. Such a request
must be delivered to the Secretary at least two days before the date and the object
specified for consideration at the proposed meeting. A minimum of three (3) members of
the Committee shall form a quorum. The majority votes shall decide all questions duly
brought to the Committee. The Chairman shall have the casting vote in addition to his or
her vote as a member of the Committee. In the event of rule 2b applying to the Club's
constitution then rule 16 shall also apply.

16. The Committee meetings may be attended by all the existing Committee, Trustees plus
(3) member representatives if elected by the membership. The member representatives
shall be allowed to attend and oversee the Committee meetings; they will have the right to
put forward suggestions to the Committee meetings on behalf of the membership. The
member's representatives shall not be allowed a vote at the meetings.

17. The Committee shall cause the accounts of all business carried on by the Club to be
entered into proper books. They shall cause a statement of accounts with all necessary
vouchers up to the end of the month of November in each year to be laid before the
auditors not less than 10 or more than fifteen days before each Annual General meeting of
the Club. There shall be laid before such a meeting such a balance sheet signed by the
Auditors showing receipts and expenditure, the assets, and liabilities. The Auditors shall
make to such meetings a report on the balance sheet so laid before them and in case they
do not adopt the same or any part thereof shall specially report thereon to such a meeting.
Any member of the Club desiring to see the books of the Club may do so on applying to the
Secretary stating the object of his application.

18. The Bar manager/his or her servant must not supply any member with refreshments
during prohibited hours

19. Any infraction of the rules, regulations or by-laws of the Club shall be taken immediate
cognizance of by the Committee, who shall have the full power to decide action thereon
and such a decision shall be final

20. No addition to, nor alteration, nor abolition of the forgoing rules, nor the rules to be
here after framed, shall be made except at a general meeting of the members and notice of
such intended addition, alteration or abolition shall be given at least seven days before such
a general meeting.

21.The Committee shall have power at its sole discretion to vest the whole part of the property of
the Club, in trustees upon such trusts and subject to such as to the management or otherwise and
with such powers of disposition for the purpose of sales, exchanges, mortgages or leases or
otherwise as the Committee may think fit and may direct the acquisition or disposal of any property
required or not required for the purpose of the Club and in every case where at the foot of any deed
or document it is certified by three persons appearing to be the Secretary and two members for the
time being of the Committee of the Club that the document has been executed in accordance with
the directions of the Committee or a resolution of the Club such certificate shall, in favour of any
person acquiring any interest in property for valuable consideration in money or money's worth, and
subject only to express notice to the contrary, be conclusive evidence that the contract is binding on
the Club and every member thereof. Two (2) Trustees shall be appointed annually by a vote of the
members present at the Annual General Meeting. Trustees shall be members of the club and be
eligible for re-appointment. Trustees shall be allowed to attend Committee meetings at any time but
shall not take part in any vote. Trustees shall be allowed to scrutinise the Club accounts at any time
if desired. The Trustees of the Club shall be provided with indemnity insurance the cost of the
insurance premium to be met by the Club. If a Trustee resigns or is prevented from carrying out his
or her responsibilities during their year of office a Special Meeting shall be called under Rule 14 to
appoint a replacement Trustee.

22. Every full member shall be entitled to attend and vote at all general meetings of the
Club and ten members shall form a quorum. Most votes shall decide on all questions
brought before the meetings and the Chairman shall have the casting vote in addition to
his/her vote as a member in the event of a tied vote

23. Children will be allowed in the Club Concert Room on arranged nights. They must be
accompanied by an adult member/visitor. The adult shall be always responsible for the
child/children in the Club. Children are not allowed at the bar at any time. The Club will not
be responsible for any child leaving the Club unaccompanied by the adult Member/Visitor

24. All members and visitors are expected to behave in an orderly manner after leaving the
Club’s premises at any time

AMENDMENTS
 

ANNUAL GENERAL MEETING
There shall be an Annual General Meeting each year in March or as near to that date as
possible
The Annual General Meeting shall be called by the Secretary in line with rule 1a of the
model rules
Notice of the AGM date should be posted in the Club at least 14 days prior to the meeting
being held.
Motions or Rule changes for the AGM must be presented to the Secretary’s at least14 days
before the annual general meeting, to allow the Secretary to display the AGM date and
time (14 days before the meeting) and to display any motion or rule change intended so
that members have prior notice to the proposed motion or rule change allowing members
to amend or make a counter proposal to the proposed motion or rule change.
Any amendment or counter proposal to a proposed motion or rule change must be
presented to the Secretary at least 7 days before the AGM.
Rule 17 shall be part of the AGM agenda allowing the auditors to attend the AGM to give a
financial statement to the members – Members have the right to question the Auditor on
the report